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Sales and Demand Planning Coordinator

Company Falco Sales & Distribution
Location Roumieh
Reports to General Manager
Manages N/A
Type Full time

Job purpose

To coordinate the sales requirements between the Trade Marketing manager and DIFCO and to ensure stock availability in all locations at all times. Monitoring the sales team in- market performance, retrieve and analyze sales reports. Coordinating among Falco departments to ensure achievement of sales and distribution targets.   

Duties and responsibilities    

Sales and Stock management

  • Prepares with the Trade and Marketing manager the monthly forecast in line with in-market sales and marketing support activities and provides DIFCO with next month requirements and rolling forecast till year-end.
  • Coordinates with Channel sales managers, marketing and accounting department, on daily basis, to keep stock input updated.
  • Prepares orders with external suppliers as needed, based on Trade and Marketing Manager and General Manager feedback. Follows – up order approval, payment, production, shipment and deliveries.
  • Prepares orders with local suppliers on weekly/ monthly basis, along with their corresponding delivery schedule by warehouse.

Create and update purchase orders, by brand, by warehouse, on weekly basis using ERP (AX Dynamics)

  • Manage stock transfers between branches and main warehouse to ensure no Out of Stock (OOS) in any warehouse based on actual sales and forecast.
  • Responsible for getting Qlikview reports to be shared with management on period basis and when needed.
  • Keeping ASMs informed about returns executed through daily / weekly report.
  • Participate in warehouse stock count, when needed.
  • Prepares weekly inbound report by warehouse.
  • Prepares weekly inventory report to include Near To Expiry / slow moving items, and coordinates with sales and marketing departments on action plan.

Prepares monthly reports

  • Planned orders vs actual quantities received.
  • Total purchases by supplier vs previous year vs plan.
  • Monthly Forecast and Rolling forecast till year-end by SKU, by brand, by sub-brand.
  • Arranges and attends bi- weekly meetings with Local supplier Difco to discuss stock and production update.
  • Follows- up with suppliers on shortages and coordinates with the sales team.
  • Manages local supplies by warehouse on daily basis.
  • Follows- up the returns / defected/expired goods with Difco, and communicates any product claims to suppliers.

Sales team monitoring and reporting

  • Collects and analyses sales data as per requirements from Trade and Marketing Manager, National sales Manager, General manager assistant and General manager. 
  • Monitors sales routing and sales team tracking versus daily, weekly plans and reports results.

Qualifications

Education

  • BA degree, preferably finance major.

Knowledge, Skills and Capabilities

  • Knowledge in QlikView computer application, ERP (AX).
  • Excellent command of English language.
  • Excellent computer skills Microsoft.

Capabilities

  • To be able to deliver under pressure.
  • Ability to work and deliver on time.

Experience

  • 2 years minimum, preferably in supply chain and demand planning.
  • Sales experience is a plus.
  • Knowledge of the Lebanese market.